Required Documents

International Students

Professional Experience Year Co-op Program

  1. Study Permit: You need to make sure your study permit is valid during your work term. Please visit CIE for details about Study Permit extensions.
  2. Co-op Work Permit: Processing your co-op work permit may take a couple of months, so be sure to start as soon as you can! It is crucial to have your co-op work permit finalized before your work term starts. Firstly, pick-up your confirmation letter from our office. You will receive an email once they are printed and ready. Secondly, visit CIE for the other documents you need to prepare and next steps. They will be your first point of contact to prepare your co-op work permit.

Engineering Summer Internship Program

  1. Study Permit: You need to make sure your study permit is valid during your work term. Please visit CIE for details about Study Permit extensions.

All Students


Job Offer Acceptance Form

1. Complete and submit a PEY Co-op or ESIP Acceptance Form via the Engineering Career Portal.

2. To supplement your acceptance form, also submit a copy of your employment contract via the Engineering Career Portal.


Before Your Work Term

You are required to read the below document for your administrative information and attend the mandatory Transition to Workplace session which you can now attend online on Quercus as part of the PEY Co-op + ESIP Professional Development course. Log in to the course and complete the transition module along with the quiz.

Students working outside of Canada must attend a Safety Abroad Workshop, register your information in the Safety Abroad Database, and submit a signed waiver.  Send your signed waiver to Nabeela Rahman(nabeela.rahman@utoronto.ca).


Taking Courses

While on PEY co-op, your priority is to fulfill your co-op responsibilities and successfully complete your work term. Students who are planning to take a course must comply with the following requirements:

  1. Ensure courses are not core/mandatory courses for your program of study (POSt), are not scheduled during work hours, and will not negatively impact your work term commitment.
  2. Speak with your manager about your interest in taking a course and reassure that your work will not be jeopardised and you will make up the necessary time to meet the work expectations.
  3. Complete the PEY Co-op Course Approval Request Form  which you can find on Career Portal under Resources to download the form. Further instructions are included within.
  4. Submit your request along with the completed form to pey.coop@utoronto.ca for review and for a formal decision.

During Your Work Term

Professional Experience Year Co-op Program

 

2019-2020 PEY Co-op students:

TimelineStudent RequirementsSupervisor Requirements
Within the first two months of the work termEarly PEY Co-op student self-reflection form
Five months into the work termMidterm PEY Co-op Student Performance Evaluation and meeting with student to review the evaluation
Within the last month of the work term (keep to the due dates indicated) Last date to submit: August 1, 2020Final PEY Co-op student self-reflection form
Final PEY Co-op Student Performance Evaluation
August 31st, 2020Final PEY Co-op Report

For students ending their work term in summer 2020, you and your employer will receive links to complete the final forms within the last month of your co-op work term. If the initial end date of your work term has changed, or if you do not receive a link to the form by July 15, 2020 please send an email to evals.ecc@utoronto.ca

FINAL REPORT- due to Quercus by August 31, 2020

2019-2020 PEY Co-op Students: Please see the PEY Co-op Final Report Guidelines

The final report is due to the PEY Co-op Quercus page by 11:59pm on August 31, 2020. Late reports will not be accepted. Extensions may be granted for exceptional circumstances only. Students are to contact evals.ecc@utoronto.ca to be considered for an extension.

The Final Report and Forms will be reviewed by a faculty review committee to assess the PEY Co-op non-academic credit. Reports that do not meet the requirements (for example: poorly written, shows little effort, etc.) will result in you getting no credit (NCR) on your transcript for PEY500/200.

Upon completion and review of all the documents, your PEY Co-op non-academic credit notation will be updated on Acorn no sooner than January 2021.

Not submitting or fulfilling the PEY Co-op requirements will result in a no credit (NCR) on your transcript. Having an NCR on your record can have implications for graduation, the 600 hours of work term experience, eligibility for an iron ring (Engineering students only), as well as graduate school applications. Think carefully before disregarding the PEY Co-op requirements.

 

2020-2021 PEY Co-op students:

TimelineStudent RequirementsSupervisor Requirements
Within the first three months of the work termEarly PEY Co-op student self-reflection form
Four to five months into the work termMidterm PEY Co-op Student Performance Evaluation and meeting with student to review the evaluation
Within the last two months of the work term (keep to the due dates indicated)Final PEY Co-op student self-reflection formFinal PEY Co-op Student Performance Evaluation
August 2021Final PEY Co-op Report

If you have any questions or concerns regarding any aspect of the PEY Co-op Forms or Final Report please contact us at evals.ecc@utoronto.ca

Engineering Summer Internship Program

Final Evaluation

Your Final Evaluation will be submitted via Quercus.

Reflection Paper

Your Reflection Paper will be submitted via Quercus.